Consultancy Opportunities | WWF Malaysia

Consultancy Opportunities



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WWF-Malaysia seeks the services of consultants for the evaluation of Peninsular Malaysia Terrestrial Conservation Programme.
© © WWF-Malaysia / Shariff Mohamad

WWF-Malaysia Consultancy Opportunities for Project Evaluations

WWF-Malaysia is currently seeking the services of a consultant for the Peninsular Malaysia Terrestrial Conservation Programme (PMTC).
WWF-Malaysia is currently seeking the services of consultants for the evaluation of a conservation programme. 

WWF-Malaysia seeks the services of consultants for the evaluation of Peninsular Malaysia Terrestrial Conservation Programme - approx. 45 days (9 weeks) across January - May 2018.  
 
Purposes and Objectives

The main purposes for these evaluations are (1) to provide WWF and programme stakeholders with an independent assessment of the achievements and key factors that have promoted or impeded achievements of the PMTC Programme towards its objectives and progress made towards its long-term goals; (2) to provide recommendations for the next phase of the programme in relation to priority setting, strategy development, resourcing and monitoring.
 
More specifically, the evaluation should meet the following objectives:
  • To assess if the programme design was relevant and robust;
  • To assess if the financial and human resources are consistent with conservation plan, optimized and managed efficiently;
  • To assess effectiveness against the programme’s objectives (outcome). Identify obstacles and shortcomings where performance of the programme has been limited;
  • To assess impact achieved against the programme’s goal;
  • To assess if the programme applies adaptive management practices to ensure continued relevance and strong performance;
  • To provide recommendations on further improvement of the programme in terms of design and relevance, efficiency, effectiveness, impact, adaptive management and sustainability (what we should continue or stop doing, instead of starting something totally new).
Evaluation Criteria and Guiding Questions
This evaluation will focus on six evaluation criteria - design, efficiency, effectiveness, impact, sustainability and adaptive capacity. The definition of these criteria and some guiding questions are listed here. The evaluator can also propose different questions, based on his/her judgement on suitability, feasibility and other considerations.
 
Methodology
The following approaches can be taken into consideration:
  • Desk review of project documents and reports
  • Internal survey*
  • Interviews in-person or virtually with programme staffs, staffs from supporting units in WWF-Malaysia and external stakeholders (see the table here for an estimation of number of interviewees)
  • Field visit and observation
  • Focus group discussions
  • Review of relevant literature
*Internal survey can be conducted prior to the evaluation to gather quantifiable data for the evaluator to design a more specific set of questions for the interview sessions.  
 
Outputs
The following deliverables (and their estimated timeframe) are required:
  1. An evaluation methodology matrix at the beginning of the evaluation outlining the evaluation framework;
  2. A debriefing presentation (in powerpoint format) to programme staffs at the end of all field visits and interviews to validate findings (early or mid February 2018)
  3. This presentation will be arranged in conjunction with one of the programme planning workshop for next phase strategy
  4. A draft report of the overall evaluation following the given evaluation objectives and evaluation criteria. Evaluation findings must be evidence-based and analytic, linked to programme result chains; recommendations should be linked to findings, well-justified, and be consequent and practical to the target user. Lessons learnt should also be documented for effective learning and sharing. (first draft report by early March; final draft report by early April) (see report outline)
  5. There will be two rounds of review (first draft report and final draft report); WWF-Malaysia will give written comments on the draft report
  6. A presentation/workshop to disseminate the content of the draft report where further reflection and adjustments can be gathered (early March)
  7. This presentation will be arranged in conjunction with one of the programme planning workshop for next phase strategy
  8. A final evaluation report including feedbacks from the presentation and comments from reviewers (end of April).
  9. A presentation of final evaluation report to the senior management team of WWF-Malaysia and key PMTC programme officers (mid of May).
Evaluation arrangements and professional requirements
A team of two consultants will conduct the evaluation between early January 2018 and end of May 2018. The assignment is for approximately 45 person days (~ 9 weeks) during that period (split between the two consultants on roughly equal basis). The assignment will require travel to the different field sites of the programmes and to the offices of external stakeholders. The internal and external interviews, and field visits will take approximately 25 days (5 weeks) to complete. Programme staff will help in arranging meetings, accommodation and transportation (for field visits and meetings at project sites). Where possible, the arrangement of interviews (in individual or group basis) should be discussed with the consultants.
 
Selection of the consultants will be done by the steering committee and will be based on the familiarity of conservation issues, policy and economic systems in Peninsular Malaysia, technical knowledge relevant to the programme, experience in evaluation, evaluation timeframe and cost provided by potential candidates through their expressions of interest for the assignment. The consultants will be expected to take complete responsibility for all the activities identified in the TOR.
 
The following competence are required in the evaluation team:
  1. Excellent understanding in terrestrial conservation / environmental issues in Peninsular Malaysia;
  2. Excellent understanding in policy, governance and economic systems of Peninsular Malaysia;
  3. Knowledge in conservation biology and hydrology;
  4. Experience and skills in facilitating participatory processes of evaluation, reflection and analysis involving a wide variety of stakeholders and covering the evaluation objectives outlined above;
  5. Familiar with WWF Programme Standards or the Open Standards for the Practice of Conservation;
  6. Fluency in English and good communication skills.
Consultants must submit the Expression of Interest as a team of two evaluators.
 
Expression of Interest
The Expression of Interest should include the following information and take into account the
competence requirements:

No more than three pager outlining your proposed approaches, timeline and/or workplan for this evaluation;
  1. No more than two pager answering the questions below:
    1. What specific expertise, experience, and capacity you can offer in relation to this evaluation?
    2. How familiar are you with the wider context and systems of where this project operate?
    3. What do you know about the Open Standards for the Practice of Conservation and its relation to evaluation?
    4. What are some of the insights you gained from previous evaluation experience and how have these influenced your proposal?
  2. Availability during the stipulated time;
  3. A financial proposal that should stipulate all the fees and costs for the assignment expressed in Malaysian Ringgit, breakdown by fees (based on person-days) and reimbursable (accommodation, travel and food costs). (For international consultant, WWF-Malaysia will deduct the statutory withholding tax according to the tax rate stated in this website);
  4. Updated CV, documenting relevant experience, including qualifications, (if a team is proposed, then all team members’ CVs are needed and an indication of the value that each person brings to the evaluation;
  5. Contact details of two referees or actual references that attest to the consultant’s ability to undertake the work responsibly, effectively and in a timely manner;
  6. Any foreseeable constraints in terms of existing workload, timelines, etc.;
  7. Disclosure on conflict of interest (see below)
To prevent conflict of interest, please disclose:
  1. whether or not you / your company is currently providing any services to any project(s) within WWF-Malaysia; if you are, please state the project name and the duration.
  2. whether or not you are currently attached with the government; if so, please state name of department/institution.
  3. whether or not you are related to a staff / board member of WWF-Malaysia; if so, please state name(s) and relationship.
  4. whether or not you are an ex-employee of WWF-Malaysia; if so, please state employment period.
Interested candidates should submit their responses to my.pdm@wwf.org.my. The subject should read: Evaluation of PMTC - YOUR NAME/ORGANIZATION NAME.

Deadline of submission: 1 December 2017 (Friday).